The 1st Creigiau Scout Group’s Executive Committee is responsible for the security, integrity and confidentiality of all the data the Group holds. The Executive Committee is also obliged under GDPR to ensure personal data is safe and secure and respond promptly and appropriately to any data security breaches. To this end the Group has appointed a Data Protection Officer: Nick Phillips (email@example.com). Nick is the first point of contact should you have any questions regarding Data Protection. The Group’s current Data Policy may be viewed online here: Data Policy V18.2
Child Protection & Health & Safety
The Scout Association’s policies, rules, code of behaviour, advice on Child Protection and safety policy are there to ensure our young people stay safe whilst the Programme of activities that we provide is fun, exciting and challenging. Most importantly we must also make sure that all activities undertaken are safe.
It is the policy of The Scout Association (and therefore of the Group) to safeguard the welfare of all Members by protecting them from physical, sexual and emotional harm.
The Scout Association is committed to:
- Taking into account in all its considerations and activities the interests and well-being of young people;
- Respecting the rights, wishes and feelings of the young people with whom it is working;
- Taking all reasonable practicable steps to protect them from physical, sexual and emotional abuse, and
- Promoting the welfare of young people and their protection within a relationship of trust.
All adults aged eighteen or over, no matter what their role or involvement within Scouting, are responsible for putting this policy into practice at all times.
All Leaders and regular helpers have been subjected to, and passed, an enhanced Criminal Record Bureau (CRB) disclosure. In addition all leaders have passed a basic first aid qualification.
However, accidents occasionally can happen, consequently in order to comply with The Scout Association’s own health and safety policy’s we require certain information regarding emergency contacts (next of kin, emergency contact numbers etc.). If this information changes e.g. change of address or phone number please let us know. A general information contact form is attached. During activities and trips this contact information, including parent or guardian contact information, will be provided to a third party who will not be related to anyone on the activity or trip. This will be the events nominated ‘Home Contact’. If it is necessary to contact you during the event it is likely to be this person who will contact you.
Further information and consent forms may be required for specific activities.
The Group can cope with members that have special needs, however we do need to know of any special requirements, allergies etc. that your child may have.
All information provided is kept in complete confidence. It is normal for us to ask for a new form to be filled in when your child moves sections to ensure that we have up to date information. The only people outside of the Group to have access to any of this information would be a nominated ‘Home Contacts’ during trips or activities.
Photographs / Video Footage
The various sections regularly take part in a wide range of activities, organised at a Group, District or County level. Many of these involve challenging activities, which the youngsters involved often like evidence to prove that they have taken part.
In addition, images of the youngsters enjoying themselves can be extremely useful for publicity purposes, internally (e.g. for use on the Group newsletter), externally (sent to local newspapers, ‘Scouting Magazine’ (which is provided to Leaders in Scouting) etc.), and on display boards etc. in the Community Centre. Photographs and video footage of the youngsters in the activities may also be used as a training aid (both adult and youngsters) or as validation of adult training.
At Group events it is relatively easy for the Leaders in charge to take suitable and agreeable photographs of the children involved. At larger events such as District or County events, it is not necessarily possible for the Leader to dictate what photographs might be taken or the specific end use of the photographs. However as the photographs would be taken as part of a Scouting event they would need to comply with The Scout Association’s Child Protection Policy, as would photographs or video images taken during Group events.
Please ask if you have any questions concerning this. If we wish to use photos for any other purposes we will seek your permission.
Please see below the Group’s Current Child Protection Policy
All adults who help with the work of 1st Creigiau on anything other than a very occasional basis (less than 4 times a year) must undertake a compulsory DBS (Disclosure Barring Service) check.
Whilst this check is one of whether or not an adult has a criminal record, the primary reason it is undertaken is that it allows the assisting adult to become a member of the Scout Association and hence insured when working with young people.
Here are the government guidelines on what ID you need to bring to start the check:
Broadly speaking, the ID requirements can be summarized as follows:
- Full name including middle name
- Address, telephone number, email address
- Date of birth
- Passport – number, start date, and expiry date
- Driving license – number and expiry date
- One utility or bank/building society bill dating from the quarter before the application
Access to the internet and the ability to use email is an absolute requirement for a DBS Check.
1st Creigiau Scout Group Child Protection Policy (Version 13.1)
In this Policy “the Group ”in referral is 1st Creigiau Scout Group (Registered Charity No.1068401). “The Association” in referral is The Scout Association (Registered Charity No. 306101)
Child Protection is a primary concern of the Group. The Association provide clear policy guidelines for child protection and anti-bulling which can be provided upon request.
Child Protection Policy
It is the policy of the Group to safeguard the welfare of all Members by protecting them from neglect and from physical, sexual and emotional harm.
Accordingly the Association and the Group is committed to:
1. taking into account in all its considerations and activities the interests and well-being of young people;
2. respecting the rights, wishes and feelings of the young people with whom it is working;
3. taking all reasonable practicable steps to protect them from neglect, physical, sexual and emotional harm;
4. promoting the welfare of young people and their protection within a relationship of trust.
Group Rules & Responsibilities within the Child Protection Policy
1. All adults aged 18 or over attached to the Group are responsible for the operation of the Association’s Child Protection Policy.
2. It is the responsibility of all adults attached to the Group to ensure that:
· their behaviour is appropriate at all times;
· they observe the rules established for the safety and security of young people;
· they follow the procedures following suspicion, disclosure or allegation of child abuse;
· they recognise the position of trust in which they have been placed;
· in every respect, the relationships they form with the young people under their care are appropriate.
3. The ‘Young People First’ (Yellow Card) sets out a Code of Behaviour; the latest version of which is essential for all adults attached to the Group to adhere to. All adults attached to the Group who fail observe the Code of Behaviour or procedures issued by the Association may have the matter drawn to the attention of the relevant Commissioner. This would be done by the Group Scout Leader who must take appropriate disciplinary action as specified by the Association.
4. The appointment of the Group Safeguarding Awareness Co-ordinator is required. It must not be combined with an appointment as a Group Scout Leader. This appointment would be part of the Group’s executive. The appointment would be renewable every 12 months.
5.The Head of Safeguarding at Headquarters is the Association’s ultimate source of advice on all safeguarding matters, subject to any direction from the relevant sub Committee.
6. The Group Executive or Group Scout Leader as appropriate, must be satisfied that all those whom they appoint are ‘fit and proper’ persons to carry out the responsibilities of any appointment. They must ensure that all applicants demonstrate an understanding of and a commitment to the principles and procedures supporting the Association’s Child Protection Policy.
7. The Group Scout Leader must be satisfied that all those whom they invite to assist them in the work of the Scout Group are ‘fit and proper’ persons to carry out the tasks to be given to them and are aware of their responsibilities under the Association’s Child Protection Policy.
8. In cases where there is an allegation or suspicion of child abuse the Group Scout Leader or the Group Executive must immediately take steps to ensure that no Scouting situation arises which could cause further concern and that no adult or youth member is placed in a position which could cause further compromise. To this end, suspension of membership may be necessary.
9. Headquarters may, from time to time, issue procedures detailing the reporting arrangements for suspicions or allegations of abuse. The Group Scout Leader must follow these procedures.
10. The Group Scout Leader or the Group Executive must consult the Safeguarding Team at Headquarters as soon as possible in the event of any incident, concern or allegation of abuse being made. In any event this must occur within 24 hours of the incident being initially reported.
11. Where urgent issues of child protection are involved the Group Scout Leader has the authority to suspend the membership of any adult or youth Member upon relevant consultation.
12. The suspending authority must ensure that the Records Manager at Headquarters is informed immediately.
13. Nothing in the rules of the Association, or any guidance produced by it, may be construed as permitting an adult to take a young person away on an activity alone. No activity may take place where only one adult and one young person are present.
14. All adults aged 18 or over attached to the Group will freely disclose upon request to any appropriate party the nature of all information they hold about the group’s young people, and not retain under any circumstances any personal information, about any young person after they have left the Group. All information held must be strictly necessary and relevant. A copy of all information held should be retained by the Group Safeguarding Awareness Co-ordinator
15. All adults aged 18 or over attached to the Group are not permitted to take, display, promote or distribute pictures or videos or any young person attached to the Group unless they hold specific written consent beforehand from the young person’s parents/guardian. This written consent must be held indefinitely whilst such material remain in possession of the adult/s. A copy of this consent should be retained by the Group Safeguarding Awareness Co-ordinator.
16. The Group and any Adult attached to it, when making use of Social Networking and electronic communication must adhere to the Association’s guidelines which can be provided upon request.